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Documents in Control Center is web-based shared storage for your label files, solutions, graphics, and other files. Documents works like Google drive or similar platforms where you can inspect and manage your folders and files and set permissions for users and groups:

You can store all types of files in Documents, not just NiceLabel file types.

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  1. Folder list

  2. Search options

  3. Main tabs

  4. Document properties and preview pane

  5. Columns selection

Note

Options availability depends on your Control Center edition and user rights set in Access Roles.

In Documents, you can:

  • Search for files and label data.

  • Preview your labels, graphics, and PDF files.

  • Move the files.

  • Get file properties.

  • Download your files.

  • Open files using WebDAV or HTTP syntax.

  • Access the database files in your Document Storage from Web Printing.

  • Manage file permissions.

The default Documents view shows three columns: Name, Modified, and Size. You can add or remove columns by clicking the Columns button, then select or deselect available columns and click Apply.

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Managing Files and Folders in Documents

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You can manage files and folders in Documents in a similar way as in Google Drive or other web based file sharing applications. You can use buttons, context menus (by right-clicking files, or folders), and keyboard shortcuts. Context menus enable you the the most effective way to manage your files. Context menus have dynamic content, based on the file types and user rights.

In Documents you can:

  • Cut/Copy/Paste files and folders.

  • Upload, download, and delete files and folders.

  • Preview your label files, images, and PDF files. Label previews allow you to enter variable values.

  • Search by different file or folder properties.

  • View file history and revisions

  • Manage deleted files.

  • Manage workflows.

  • Compare label files and revisions.

Manage your Documents contents by right-clicking items and selecting options or by using keyboard shortcuts.

Tabs, Buttons, and Thumbnails

At the top of the page there are three main tabs:

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  • All Files is the default and main page where you manage your files and folders

  • Upload, download, and delete files and folders.

  • Preview your label files, images, and PDF files. Label previews allow you to enter variable values.

    Note

    You must be a member of the Administration access role to manage files in Recycle Bin.

    Important

    When you delete your files or folders from the Recycle Bin, you can't restore them anymore. Deleting files and folders from Recycle Bin is permanent and includes also deleting all related revisions and logs.

Context menus change if you enable additional features like revision control, workflows, and access permissions.

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  • Info shows file or folder properties, workflow and revision data, and a small file preview.

    If you want to check a bigger preview or a PDF file preview, click the three dots at your selected file, then click Preview.... In the Preview window you can zoom in or zoom out your label, image, or PDF file.

    Label Preview enables you to test the preview with variable values.

    The Preview option is not supported for files other than labels, graphics, and PDFs. But you can download the files and open them locally.

  • Logs thumbnail enables you to check your detailed file and folder events:

    • Create

    • Rename

    • Move

    • Check in/Check out/Discard checkout

    Logs thumbnail shows the last 5 events. You can check all events if you click See full log.

  • Revisions thumbnail shows the last 5 revisions of a selected file and options to download the file, preview the file and create a Label report. To see all details of the current and previous revisions, click the Full revision history link. Revision History window opens. You can:

    • Create a Label report.

    • Revert your files to previous versions.

    • Download files.

    • Compare revisions.

Buttons:

  • New (in the All Files tab).

    You can create folders or upload folders and files in the folder that is selected in a tree view.

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  • Columns (in all three tabs):

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    Add or remove columns to modify your view.

  • Change workflow step (in the Workflow Requests tab):

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    You can change workflow steps to single or multiple selected files or folders.

  • Restore and Delete in Recycle Bin tab:

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    When you removeyour files and folders, they move to Recycle Bin tab where you can restore or permanently delete them. You must be a member of the Administration access role to manage files in Recycle Bin.

Icons modifiers

If you configured the Application Server role in your on-premise Control Center, the toolbar displays additional Application Server options. For more information read Application Server.

  • Cyan dot:

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    Workflow is set to folder or file.

  • Blue dot with arrow down:

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    The file is checked out.

  • Lock symbol:

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    You have no permissions on the folder.

  • Decommission symbol:

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    The file is decommissioned.

Using Context menus

Control Center returns to your last open folder when you close and re-open Documents.

By right-clicking your folders you get the additional options to:

  • Upload files and folders. (You can also upload your files or folders by dragging and dropping them into the pane next to the tree view.)

  • Cut, copy, and paste files and folders.

  • Change folder permissions.

  • Create Label Reports.

  • Remove files and folders. You can later restore removed folders in Recycle Bin tab.

By right-clicking your files you get the options to:

  • Rename.

  • Download files. You can download only one file at a time.

  • Copy, cut, and paste.

  • Remove. You can restore removed files in Deleted Files tab.

Note

When pasting files or folders with the same name, files or folders will not be replaced, but names will get suffixes " (01)", " (02)",...

By right-clicking your solution files you get the additional options to:

  • Edit your solution in your desktop NiceLabel Designer application.

  • Run your solution in your desktop NiceLabel Designer application.

  • Create Label reports.

Note

NiceLabel V6 form files (.xff) are not supported anymore. Control Center treats V6 form files as unknown formats. You can still open, edit V6, and run form files in the latest Designer PowerForms.

By right-clicking your label files you get the additional options to:

  • Edit your labels on your desktop NiceLabel Designer application.

  • Print from Desktop. NiceLabel Print application opens where you can print labels.

  • Print. If you use NiceLabel Cloud, you can print from Cloud Print Form.

  • Preview your labels.

  • Compare your labels.

  • Create Label reports.

Note

NiceLabel V6 label files (.lbl) are not supported anymore. Control Center treats V6 label files as unknown formats. You can still open edit, and print V6 label files in the latest Designer.

Context menus change if you enable additional features like revision control, workflows, and access permissions.

Control Center returns to your last open folder when you close and re-open Documents.

Keyboard shortcuts in Documents

Keyboard shortcuts are mostly the same as in other Windows applications or Google docs:

Action

Press

Select all

(Selects the first 50 items unless you scroll down to display more).

Ctrl+A

Copy

Ctrl+C

Paste

Ctrl+V

Cut

Ctrl+X

Move selection up

Move selection down

Add an upper item to the selection

Remove an upper item from the selection

Shift+↑

Add a lower item to the selection

Remove a lower item from the selection

Shift+↓

Deselect all items

Esc

Select a range of items

Drag mouse

One level up in a folder structure

Backspace

Delete file or folder

Delete

Rename

F2

Edit label

Enter

Searching for files and label data

Searching in Documents storage works like searching in your file explorer. You can search the folder that is currently opened in the main pane.

Partial search is enabled by default. For example, when you enter the word lab, your result includes label and laboratory. To disable partial search, enter your keyword inside quotes, for example, "lab".

Note

You can search only files and folders that you can access.

You can search for file properties:

  • Files and folder names.

  • Modified by. Searches for the email address.

  • Workflow name. For example, Label production approval process.

  • Workflow step. For example, Request approval.

  • Label description. Searches for the data that you entered in the Description field in Designer > Document properties > Info.

Advanced search for label content includes:

  • Fixed texts

  • Object names

  • Variable provisional values

  • Variable prompts

  • Variable descriptions

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Partial search is enabled by default. For example, when you enter the word lab, your result includes label and laboratory. To disable partial search, enter your keyword inside quotes, for example, "lab".

Previewing Label Files

You can preview your label files directly in the Documents without opening your labels in Designer.

To see your label preview:

  1. Right-click your label file and click Preview in the context menu.

    Note

    You can't preview solutions (.nsln files).

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  2. The preview opens in an embedded window.

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    1. By clicking this icon you can edit, print, or download your label file.

    2. You can browse for the sample text file containing variable data (name:value pairs).

    3. Label preview zoom options with a full-screen button.

    Note

    If you enter the Initial value data in your label variable properties, Variables values fields shows Initial value content.

Control Center can also preview images and PDF files. Right-click the file, and click Preview. You can preview files with extensions .bmp, .png, .jpeg, .gif, .tif, .wmf, .emf, and .pdf.

If you work with file revisions, you can preview files of any revision from the Revision history for the selected file.

Note

When opening your label preview, you can enter the values for variables and see how they appear when printed. You can also use database values.

Note

Control Center generates label previews using the installed printer on your Control Center server. If the printer does not exist, Control Center uses a virtual printer instead.

Direct File Access

You can access your files stored in Documents directly from your browser.

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https://<account>.onnicelabel.com:8080/folder/label.nlbl

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WebDAV syntax:

\\<server>@8080\DavWWWRoot\folder\label.nlbl

Secure connection to Documents:

\\<server>@SSL@8080\DavWWWRoot\folder\label.nlbl

HTTP syntax:

http://server:8080/folder/label.nlbl

Secure connection to Documents:

https://server:8080/folder/label.nlbl

Custom Fonts

If you use custom fonts for labeling, you can upload and store your fonts in Control CenterDocuments.

The dedicated font storage location in Documents is /System/Fonts. Control Center uses fonts from /System/Fonts for label previews.

To upload your custom fonts to Documents:

  1. Go to Documents > System > Fonts folder. If the System folder doesn't exist yet, create one at the root level and create a Font subfolder.

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  2. Upload your folders to the System/Fonts folder.

Note

You can't use custom fonts with the Text on ellipse effect. Read the Designer User Guide for more details.

Note

To use custom fonts in the Rich Text Box object, make sure you enable the Alternate rendering option. Read the Designer User Guide for more details.