Application Users

When inviting your organization members to the Label Management System, you must first define them as users. The Users page allows you to centrally manage your users - you can add and group your Application and Windows AD users, assign them privileges, and share Applications with them.

Adding Users

To add new web application user:

  1. Go to Users > Users

  2. Click Add User. First Select Windows AD user or Application user.

    Under Settings, type in the required user information. If you selected Application user, define username/password using which the application users logs in to your Control Center.


    If you defined additional password settings, the users must follow your password complexity rules. These can include character types, number of characters, etc.

  3. If you selected Application user, you can add your user to one or more of your application groups under Application Groups.


    Before you can add your users to your Application Groups, first create your groups as described in the Groups topic.

  4. Under Applications, you can immediately start sharing your label templates or Applications from your Control Center with your users.

  5. Under Access Roles, you can assign appropriate Access Roles to your users. Access Roles allow you to control the User Privileges in your Control Center.

    1. Click Add. The Add Access Roles dialog opens. Select the role(s) for your guest user.

    2. Click OK.


    To see the granted privileges for each access role, go to Users > Access Roles > click on the role. You can view granted permissions for this particular Access Role under Permissions for this Role.

  6. By default, the users' status is set to Active. Keep the status active to allow your user to log into your Control Center.

  7. Click Save.

Your invited Application users can now log in to your Control Center with the username and the password you provided.

Access Roles

The Users page allows you to assign Access Roles to your added users. This is how you define the level of privileges your newly added user has in Control Center. Read more about the Access Roles and the related User Privileges in the section Managing User Privileges.

To assign Access Roles to your application user:

  1. Go to Users > Users

  2. Click on the user from the list. The user configuration page opens.

  3. Under Access Roles click Add.

  4. The Add Roles dialog opens. The available Access Roles are listed. Assign your user the appropriate role(s).

  5. Click OK.

  6. Click Save.

Your user is now a member of the selected Access Role with all the corresponding User Privileges.

Password Settings

If your company does not use the Active Directory, you can still enable authentication for your Control Center. In this case, your authentication method is called "As application users" method. This application authentication method allows you to define and manage your Control Center users within the Control Center. These users become application users.


In contrast to Windows authentication, the user who has the Administrator Access Role defines the username and password for each individual application user.

To open and manage the password settings for your application users:

  1. Go to Users > Users and click Password settings.

  2. Define Password Character Settings:

    • Minimal number of characters allows you to limit your users to create passwords longer than "x" characters. Longer passwords are more secure.

    • Uppercase, lowercase, letters and numbers - when enabled, your users must create passwords using a combination of lower and upper case letters, and numbers. This raises password complexity and makes the passwords harder to crack.

    • Special characters - when enabled, your users must create passwords that contain special characters. Special characters add to password complexity and make the passwords harder to crack.

    • Username cannot be part of the password - enable to make the passwords even more secure. This prevents the users from setting their user names as part of the password.

  3. Under Password Validity, you can optionally set the number of days the passwords remain valid. After the defined number of days, users will be prompted to enter a new password. If they do not change their passwords, the administrator must change the expired passwords to make them valid again.

  4. Under Password History, you can define the number of preceding passwords that your users cannot use for logging into the Control Center. Use this option to prevent the users from reusing their passwords after they become invalid.

  5. Account Failed Log-In Attempts Suspension allows you to set the number of failed login attempts before your Control Center automatically suspends the account. After suspending the user account, the administrator must reactivate that account to make it available again.

    To reactivate the account, go to User Management > Application Users > select your user > toggle Status to Active.

  6. Account Inactivity Suspension sets the number of days of account inactivity before an account is suspended.

    To reactivate the account, go to User Management > Application Users > select your user > toggle Status to Active.

  7. Click Save.

With defined and enforced passwords you improve the level of your Control Center security.